Data Backup: Preparing for a Data Disaster

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Of those companies that lose their data to a disaster of some kind, 60 percent of them shut down within six months of the disaster. Why put your business at risk of failure, especially of an event that happens outside your control, yet is very much preventable? Do what’s necessary to back up your data and to do so regularly.

A survey from Carbonite found that the top causes for data loss for small businesses are hardware/software failure (54 percent), accidental deletion (54 percent), computer viruses (33 percent), and theft (10 percent). These statistics offer examples of what a data disaster is, and how easily it could happen to you. The best way to back up your data is to invest in cloud-based services, and working with providers such as SafeSync, Mozy, or CrashPlan. For a yearly fee, which varies from provider to provider, you get services like mobile access and folder syncing. With mobile access, you can get to your files from anywhere, anytime. It doesn’t necessarily have to be your work computer, and you don’t necessarily have to be at work.

Folder syncing is a particularly important feature as when your folders are synced, they will automatically update and back up every time a file is added or changed. Syncing eliminates the need to remember to back up your data. Just do the work you need to do and it’s done for you. That way, in case of a disaster, you won’t even lose a little bit of data cause your most recent backup was a month or a week ago.

If you’ve already backed up your data to cds, an external hard drive, or to flash drives, you’re not yet in the clear. This is because something could always happen to the cds or external hard drive without you knowing it. After all they are still hardware, susceptible to loss, accidents, or disrepair overtime. It wouldn’t be convenient to realize that your backup device is broken if you run into a data disaster. If you use cloud-based services through a provider, you don’t have to keep up with any additional hardware.

Too many people, and businesses, fail to back up their data regularly, and fail to have a plan in place in case a data disaster does take place. If a yearly subscription seems like a lot for this service, keep in mind the potential loss of business you could have if you don’t prepare. There are no excuses as to why you can’t, or why you shouldn’t, back up your data.